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March 2023 Minutes


March 23, 2023

Zoom meeting

10:00 a.m.

Call to Order

Present-Stephanie Springer, 27th (President) Tom Weishaar, 1st (Vice President) Kelsey Cox, 27th (Membership and Nominations), Julie Marler, 28th (Public Relations), Travis Lahann 27th (Interim Training), Kevin Waring, 10th (Legislative Chair) Amanda Lovell 30th (Secretary) Brian Swenson, 28th (Parliamentarian), Chris Esquibel 29th (Past President) Spence Koehn (OJA)

Officer’s Reports

Ÿ Reading / Review of the minutes

o Review of January 2023 minutes

o Changes were discussed

o Kelsey moved to approve corrected minutes. Kevin seconded. All in favor, motion approved.

Ÿ Treasurer’s Report

o February 2023 Report Ending Balance-104.276.18

o Kelsey moved to approve Treasurer’s Report, Tom Weishaar seconded. All in Favor, motion approved.

o Refunds Reported-Bourbon County had to cancel a registration, will receive a refund of 135.00 for conference registration. 13th-paid for an extra CSO will refund them $75.00 for registration.

o Audit update-2021 audit is completed. 2022 audit to be completed.

Committee Reports

· Training

o Finalize Conference Book

§ remove the information about prize for star on back

§ Will add information about new committee for SOCIAL/FUNDRAISING committee.

§ To be send book out to Membership along with QR code for Business Meeting by April 5th.

o Updates from March Training Committee meeting

§ Discussed ideas for future trainings.

§ Hoping to add Training Committee members.

o Reports that he is meeting with OJA with some Webinar Trainings for next year.

o Spring 2023 April 12-14 Hilton Garden Inn Manhattan-overflow with Holiday Inn Express and Fairfield

o Fall 2023 October 18-20 Prairie Band Casino Mayetta- (Contract Signed)

o Spring 2024 April 10-12 Drury Inn, Wichita (Contract signed)

o Fall 2024 October 23-25 Mayetta (waiting on countersigned copy)

o Spring 2025 April 9-11 Manhattan (Contract signed)

o Fall 25- Mulvane?

Ÿ Legislative

o Steve reported on Legislative sessions.

o Budget discussion to be pushed to Omnibus.

o Reports committee meeting today.

o April 6th-April 26th sessions adjourns.

o Next Legislative Committee meeting is April 6th.

Ÿ Public Relations

o Vendor update-12 vendors with $475.00 in sponsorship money.

Ÿ Membership and Nomination

o Plans to extend the Awards and Membership nominations for this year

o Discussed ways to increase nominations.

o Plans to start adding retirements and death announcements to banquet program

§ Spence to provide retirement list.

Ÿ OJA Report

o Discussed SB123 expansion and how it will affect CSOs.

· Old Business

o Electronic payment options-no update

o Julie Whitney, Travis Lahann, and Julie Marler to send list of attendees/vendors/presenters to Tom Weishaar for name tags.

o Raffle update-Sold most of tickets (less 20 tickets). Some people donated partial or all winnings.

o VIP event in Manhattan update

§ Limited seating at VIP event.

§ Plans to provide clipboard to provide for teams since tables are limited.

§ Provide beads for different colored beads.

§ Kevin moved to spend no more than $300.00 Kelsey Seconded motion for supplies for VIP Event. All in Favor, Motion approved.

o Event planning committee- announce at conference

· New Business

o Brian requests help or outsourcing conference certificates. Stephanie Springer to send an email to Chief’s CSOs to determine if conference certificates are still needed. Julie Whitney to print certificates if it is determined that they are needed.

· Correspondence

o Thank you card from Kathy McCue & Sue Hagman

· Bills

o Johnson County The Print Shop $89.60 for Board name badges.

o 65.00 for QR Tiger for QR Code.

o Kelsey Cox moved to approve payment of bills, Brian Swenson seconded the motion. All in Favor, Motion approved.

· Next Meeting

o April 11, 2023 at 2:00 p.m. Hilton Garden Inn Manhattan


o Julie Whitney moved to adjourn, Amanda Lovell seconded, meeting adjourned.


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