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October 2019 Minutes


October 15, 2019 at 2:00pm

Kansas Star Casino

777 Kansas Star Dr.

Mulvane, KS 67110


  • Chris Esquibel, 29th (President), Tom Weishaar, 1st (Vice-President), Kelly Johnson, 4th (Treasurer), Spence Koehn, 4th (Training), Brad Schuh, 3rd (Legislative), Kelsey Cox, 27th (Public Relations), Brian Swenson 28th (Parliamentarian), Ryan Duckers, 29th (Secretary)


  • Reading/Review of the Minutes:

  • Chris Esquibel (29th), called the meeting to order.

  • Reading and review of September 2019 minutes.

  • Kelsey Cox (27th) moved to approve September 2019 minutes as submitted. Brian Swenson (28th) seconded the motion. All in favor and motion approved.

  • Treasurer’s Report:

  • August 2019, September 2019 and 3rd quarter Treasurer’s reports submitted.

  • August 2019 ending balance was $48,814.20, September 2019 ending balance was $45,251.84 and 3rd quarter ending balance was also $45,251.84.

  • Spence Koehn (4th) moved to approve the Treasurer’s reports as submitted. Kelsey Cox (27th) seconded the motion. All in favor and motion approved.


  • Training

  • Finalizing conference details, but everything is set and ready to go.

  • Chris will be handling the welcome.

  • Justice Nuss will swear in the newly elected officers at the banquet.

  • Chris advised that the Holiday Inn in Overland Park has reached out to him about hosting a future conference.

  • Site Selection

  • Upcoming Conferences:

  • Fall 2019 – October 16 - 18 Kansas Star Casino – Mulvane, KS – Contract

  • Spring 2020 – April 15 – 17 – Drury Inn – Wichita, KS - Contract

  • Fall 2020 – October 21 -23 – Prairie Band Casino - Mayetta, KS – Contract

  • Spring 2021 – May 19-21 – Hilton Garden Inn - Manhattan, KS - Contract

  • Fall 2021 – October 13-15 - Drury Inn – Wichita, KS – Contract

  • Spring 2022 – April 6-8 – Hilton Garden Inn – Manhattan, KS – Contract

  • Fall 2022 – October 19-21 – Prairie Band Casino – Mayetta or Kansas Star Casino – Mulvane - pending

  • Legislative

  • Brad advised that he attended the Criminal Reform meeting in September and that the report for this will be turned in by 12/1/19.

  • There has been some talk about doing away with the drivers’ license reinstatement fee, but Brad reported that it will likely not go far.

  • The budget is a big factor in whether or not there will be any major changes.

  • Next legislative meeting is scheduled for 1/21/2020 at 11:00 in Topeka, KS.

Public Relations

  • Kelsey advised that she secured 9 vendors for this conference. She continues to reach out to vendors and explore other options for future conferences.

Membership and Nomination

  • Election ballots have been received and counted. Brad Schuh (3rd) was re-elected as Legislative Chair. Tom Weishaar (1st) was re-elected as Vice President. Stephanie Springer (27th) was re-elected for Membership and Nominations. Ryan Duckers (29th) was re-elected as Secretary.


  • Nothing to report.


  • Raffle Update:

  • Tickets are available for sale and pick-up at the conference. At this time approximately 739 of the 1,000 tickets have been reserved by association members.

  • All sold tickets are to be turned into Stephanie by 1/6/2020.

  • Website Advertisers :

  • Core Monitoring and Intoxalock have renewed for the next year. Alcohol Detection Systems is not renewing.


  • Workload Study:

  • The study has been given to OJA, but it is unknown what will happen from here.

  • WRNA:

  • The Sentencing Commission voted to start using the WRNA (Womens’ Risk Needs Assessment) as part of the Pre-Sentence Investigation. There is no implementation date at this time as things like training and certifications still need to be looked at.

  • LSI-R / YLS / EPICS:

  • October LSI-R training was cancelled and at this time it is not known when the next trainings will be scheduled for. The RFP for this is still pending.

  • OJA Job Openings:

  • There are currently two open HR positions within OJA

  • KACSO Website:

  • The website now has a blog section that members can utilize.


  • Nothing to report.


  • $17.76 – Stephanie Springer (supplies for poster and table easel)

  • $163.73 – Brian Swenson (mileage and tolls and paper for conference certificates)

  • $89.97 – Quill (Conference nametags)

  • $320.00 – Ramsey Printing (conference booklets)

  • $88.24 – Ed’s Trophies (cornhole trophies and plaque for Justice Nuss)

  • $114.85 – Target (supplies for registration table)

  • Ryan Duckers (29th) moved to pay bills as submitted. Kelsey Cox (27th) seconded the motion. All in favor and motion approved.


  • Recent changes approved.


  • The next meeting will be on Thursday November 21st, 2019 at 10:00 am in Emporia at the Lyon County Courthouse.


  • Brad Schuh (3rd) moved to adjourn and Kelly Johnson (4th) seconded the motion. All in favor and meeting adjourned.

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