March 2020 Minutes
KACSO EXECUTIVE BOARD MEETING
March 5, 2020 at 10:00 am
400 W. Douglas Ave.
Wichita, KS 67202
CALL TO ORDER:
Chris Esquibel, 29th (President), Kelly Johnson, 4th (Treasurer), Stephanie Springer, 27th (Membership and Nominations), Kelsey Cox, 27th (Public Relations), Spence Koehn, 4th (Training), Brad Schuh, 3rd (Legislative), Brian Swenson 28th (Parliamentarian), Ryan Duckers, 29th (Secretary)
Reading/Review of the Minutes:
Chris Esquibel (29th), called the meeting to order.
Reading and review of February 2020 minutes.
Kelsey Cox (27th) moved to approve February 2020 minutes as submitted. Kelly Johnson (4th) seconded the motion. All in favor and motion approved.
January 2020 Treasurer’s report was submitted with an ending balance of $72,366.46.
2019 Audit was conducted and the statement was sent out.
Stephanie Springer (27th) moved to approve the January Treasurer’s report and Audit as submitted. Kelsey Cox (27th) seconded the motion. All in favor and motion approved.
Spence contacted the AV company that the hotel uses and they provided a price of $1,175.63 for all needed equipment.
Spence is wrapping up work on the conference booklet and will send it out for review this week.
The company that will provide transportation to and from trivia night agreed to provide a 25 passenger bus. It will make two runs from the hotel to the event at 7:30 and 7:45 and will make to runs from the event back to the hotel at 10:15 and 10:30. The cost for this will be $340.00.
Kelsey advised that the establishment holding the trivia night agreed to donate $50.00 as a prize to the winner.
Stephanie Springer (27th) moved that KACSO also puts in $50.00 for the prize. Kelsey Cox (27th) seconded the motion. All in favor and motion approved.
Discussed that the new registration form may need to be tweaked as several people missed the section for lunch and dinner.
Reviewed BEO’s and agreed on food and beverage selections, snacks etc.
KHP has once again agreed to do Color Guard at the welcome.
Kelsey Cox (27th) moved to purchase a recognition / appreciation plaque for KHP to be presented at this conference. Brad Schuh (3rd) seconded the motion. All in favor and motion approved.
Chris advised that he was contacted by the KS Star Casino advising that they were available to hold the conference October 19 – 21, 2022 and that he asked them to put together a contract and send it to us.
Spring 2020 – April 15 – 17 – Drury Inn – Wichita, KS - Contract
Fall 2020 – October 21 -23 – Prairie Band Casino - Mayetta, KS – Contract
Spring 2021 – May 19-21 – Hilton Garden Inn - Manhattan, KS - Contract
Fall 2021 – October 13-15 - Drury Inn – Wichita, KS – Contract
Spring 2022 – April 6-8 – Hilton Garden Inn – Manhattan, KS – Contract
Fall 2022 – October 19-21 – Prairie Band Casino – Mayetta or Kansas Star Casino – Mulvane – pending
Spring Conference Give-a-ways :
It was decided at the last meeting to order the power banks for the give-a-way and discussion was tabled on how many to order. As of this date there are 112 people registered for conference.
Stephanie Springer (27th) moved that the board purchase up to 175 units and to add an additional 20 units to the total number of conference registries. Spence Koehn (4th) seconded the motion. All in favor and motion approved.
HB 2496 regarding Certificate of ID bill has passed through the House and is has moved onto the Senate.
HB 2699 regarding CSO’s assisting in CINC cases when ordered by a Judge has also passed through the House and has moved onto the Senate.
Budget enhancements were passed out of committee and are being heard again today.
Next Legislative meeting is on 3/24/2020 at 11:00 am in Topeka.
Kelsey advised that vendor invites were sent out to about 30-35 vendors and she has had 5 that have committed so far.
Membership and Nomination
All nominations for CSO of the year were distributed and reviewed by the board. Discussion was had on nominations and if we wanted to give out more than one award.
Kelsey Cox (27th) moved to award Emily Darbyshire (5th) the CSO of the year award, Mike Clark (2nd) the Distinguished Service Award and Teresa Harkins (29th) the Rick Land Mental Toughness Award. Kelly Johnson (4th) seconded the motion. All in favor and motion approved.
OJA elected to hire former Training Chair, Spence Koehn (4th) to fill the CSO Specialist position. He will be starting his job as “New Chris” in the next week or so.
40th Anniversary :
Stephanie advised that she had a CSO contact her about the committee and expressing interest in helping out. Chris agreed to send Tom an e-mail about the status and progress of the group and Kelsey agreed to spearhead it if Tom advises that he can’t.
Nothing new to report on.
Continued work with next meeting scheduled for tomorrow, 3/13/2020.
Training Chair Opening:
After Spence advised he was abandoning his post as Training Chair, Stephanie advised she has already received several inquiries and one letter of interest to fill this position. Stephanie will send out an e-mail to the association requesting that any letters of intent to fill this position be sent by next week so that arrangements can be made for the upcoming conference.
Chris and Brad have both been contacted by the ACLU lately wanting to meet and discuss the possibility of doing away with technical violations or probation.
Chris sent out conference invitations to OJA but has received no responses yet. He will also send out invites to legislators out of Sedgwick County.
$62.10 – Stephanie Springer (mileage).
$109.39 – Brian Swenson (mileage for meeting).
$340.00 – Bobby Fleming (trivia night transportation).
$250.00 – Challenge Entertainment (conference entertainment).
$469.72 – Sheepdog Outfitters (2/22/2020 raffle winner)
Brad Schuh (3rd) moved to pay bills as submitted. Kelsey Cox (27th) seconded the motion. All in favor and motion approved.