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August 2019 Minutes


August 15, 2019 at 10:00am

Lyon County Courthouse

430 Commercial St.

Emporia, KS 66801


  • Chris Esquibel, 29th (President), Tom Weishaar, 1st (Vice-President), Spence Koehn, 4th (Training), Stephanie Springer, 27th (Membership / Nominations), Brad Schuh, 3rd (Legislative), Kelsey Cox, 27th (Public Relations), Ryan Duckers, 29th (Secretary), Brian Swenson 28th (Parliamentarian)


  • Reading/Review of the Minutes:

  • Chris Esquibel (29th), called the meeting to order.

  • Reading and review of July 2019 minutes.

  • Stephanie Springer (27th) moved to approve July 2019 minutes as submitted. Kelsey Cox (27th) seconded the motion. All in favor and motion approved.

  • Treasurer’s Report:

  • June 2019 and 2nd Quarter Treasurer’s reports submitted with an ending balance of $53,906.62.

  • Brad Schuh (3rd) moved to approve the Treasurer’s report as submitted. Tom Weishaar (1st) seconded the motion. All in favor and motion approved.


  • Training

  • Registrations for the fall conference will be sent out in the next week or so with deadline for responses being 9/16/19.

  • Tom will be contacting Highway Patrol about presentation of colors and Chris will reach out to Sedgwick / Sumner Counties about having a speaker for the welcome and Judge for swearing in of elected board members.

  • Spence is working on finalizing conference booklets.

  • Continued discussion on CSO 101 training session and agreed to do scenarios of most requested topics along with question and answer session. Steph will send out top requested topics in the next week or so.

  • Agreed to have social hour prior to the banquet on Wednesday with the possibility of karaoke following the banquet.

  • Cornhole tournament with costume contest will be on Thursday from 7:30 to midnight.

  • Agreed to not do 50/50 pot at this conference.

  • Brian brought samples of binders and sweatshirts for conference give-a-ways.

  • Stephanie Springer (27th) moved to purchase 150 Border Portfolios in grey for the fall conference give-a-ways. Spence Koehn (4th) seconded the motion. All in favor and motion approved.

  • Site Selection

  • Upcoming Conferences:

  • Fall 2019 – October 16 - 18 Kansas Star Casino – Mulvane, KS – Contract

  • Spring 2020 – April 15 – 17 – Drury Inn – Wichita, KS - Contract

  • Fall 2020 – October 21 -23 – Prairie Band Casino - Mayetta, KS – Contract

  • Spring 2021 – May 19-21 – Hilton Garden Inn - Manhattan, KS - Contract

  • Fall 2021 – October 13-15 - Drury Inn – Wichita, KS – Contract

  • Spring 2022 – April 6-8 – Hilton Garden Inn – Manhattan, KS – Contract

  • Fall 2022 – October 19-21 – Prairie Band Casino – Mayetta or Kansas Star Casino – Mulvane - pending

  • Legislative

  • Sentencing commission to meet regarding reducing prison population on 9/18 and 9/19 in Topeka.

  • Criminal Reform Commission is meeting on 8/28 in Topeka.

  • Brad and Chris will be meeting with our lobbyist on 8/22 to discuss upcoming legislative session.

  • Pre-trial task force will be meeting again in September.

  • Chief Justice Nuss announced his retirement effective December and Justice Marla Luckert will assume his position as Chief Justice.

  • Chris was contacted by the Magistrates association about contributing to a retirement gift for Justice Nuss. Discussion had and board agreed to do something on our own. Brad will contact Shawn at OJA to see if Justice Nuss plans on attending the banquet at fall conference and if so we will likely make presentation and give gift at that time.

  • Chris Mechler was appointed as representative for the Criminal Justice Reform Commission.

  • Next legislative meeting is scheduled for 9/24/19 in Topeka.

Public Relations

  • Kelsey continues to reach out to possible new vendors for upcoming conference and future conferences. She agree to contact the winery in Mulvane to see if they wanted to participate or donate prize for the conference.

Membership and Nomination

  • Stuffed ballots for upcoming Executive Board elections.


  • As mentioned in the legislative section Justice Nuss will be retiring in December and Justice Luckert will be assuming his position as Chief Justice.


  • Spence continues work on upcoming raffle to support retention of our lobbyist and will have tickets ready to go for distribution at the Fall conference.


  • Discussion regarding getting clarification on information that can be put into motions for probation revocation. Request was made for OJA to send out directives regarding possibly sealing these documents in Fullcourt or if an Administrative Order from each county would be best. Agreed to bring this topic up for discussion at the Chiefs’ meeting at the Fall conference.


  • Nothing new to report.


  • $250.70 – Brian Swenson (mileage for 7/18/19 and 8/15/19 board meetings)

  • $369.58 – Kelsey Cox (mileage and tolls for 6/28/19, 7/18/19 and 8/15/19 board meetings)

  • $252.72 – Tom Weishaar (mileage and tolls for 7/18/19 and 8/15/19 board meetings)

  • $250.56 – Stephanie Springer (mileage and tolls for 7/18/19 and 8/15/19 board meetings)

  • $250.00 – APPA membership (paid in July)

  • Spence Koehn (4th) moved to approve and pay bills as submitted. Brad Schuh (3rd) seconded the motion. All in favor and motion approved.


  • Preliminary version of update to standing rules was sent out to board members. Discussion once again tabled until the board meeting on 9/5/19.


  • The next meeting with be on Thursday September 5th, 2019 at 10:00 am at the Kansas Star Casino in Mulvane, KS.


  • Stephanie Springer (27th) moved to adjourn and Kelsey Cox (27th) seconded the motion. All in favor and meeting adjourned.

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