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April 2019 Minutes


April 9, 2019 at 2:00pm

Four Points Sheraton

530 Richards Dr.

Manhattan, KS 66502


  • Chris Esquibel, 29th (President), Tom Weishaar, 1st (Vice-President), Kelly Johnson 4th (Treasurer), Spence Koehn, 4th (Training), Stephanie Springer, 27th (Public Relations), Brad Schuh, 3rd (Legislative), Kelsey Cox, 27th (Public Relations)


  • Reading/Review of the Minutes:

  • Chris Esquibel (29th), called the meeting to order.

  • Reading and review of March 2019 Executive Board minutes.

  • No vote due to corrections of minutes.

  • Treasurer’s Report:

  • February 2019 Treasurer’s report submitted with an ending balance of $58,266.22

  • March 2019 Treasurer’s report submitted with an ending balance of $71,618.88

  • Stephanie Springer (27th) moved to approve the February and March report as submitted. Kelsey Cox (27th) seconded the motion. All in favor and motion approved.


  • Training

  • Went over Survey Monkey questions for post-conference survey.

  • Discussed some of the breakout sessions for conference and which rooms they would be in.

  • Bring back PSI round table and SASSI at next conference.

  • Next training committee meeting is June 27th

  • Contract is waiting to be submitted back with signature from Hilton Garden Inn for May 2021.

  • Site Selection

  • Upcoming Conferences:

  • Spring 2019 - Four Points – Manhattan, KS on April 9-11 - Contract

  • Fall 2019 – October 16 - 18 Kansas Star Casino – Mulvane, KS – Contract

  • Spring 2020 – April 15 – 17 – Drury Inn – Wichita, KS - Contract

  • Fall 2020 – October 21 -23 – Prairie Band Casino Mayetta, KS – Contract

  • Spring 2021 – Waiting on signed contract

  • Fall 2021 – Drury Inn – Wichita, KS – Contract

  • Legislative

  • Legislative adjourn for break, will be back May 1st.

  • Revenue will be released this month.

  • Steve Kearney will be coming to the conference and will discuss Legislative updates during the business meeting on April 11th.

  • Raises are still on the table; they want to break them up in three year.

  • Next legislative meeting is scheduled for 5/21/19 at 11:00.

  • Public Relations

  • Only have 4 vendors for this Spring Conference.

  • Green Feather and ADS made monetary donations towards the conference.

Membership and Nomination

  • Discussed upcoming nominations for Vice President, Legislative Chair, Membership and Nomination.


  • OJA staff were at a conference.


  • Discussed Raffle and looked at tickets that were sold by individuals and by districts. Will need to be mentioned at business meeting that we will need more help with sales next year.

  • With the two highest sellers and the board (11 people), they sold over a quarter of raffle tickets.

  • Checks to the two highest sellers will be handed out at business meeting, they tied so both are getting $100.


  • Board discussed Workload committee that was just released.

  • Discussed 40th Anniversary, will ask Chiefs about participation and photos at Chiefs meeting. Will mention it at Business meeting to all CSO’s.


  • Nothing new to report


  • $129.60 – Tom Weishaar (mileage and tolls)

  • $142.79 – Kelsey Cox (mileage and tolls)

  • $134.95 – Ruth Wheeler (Audit)

  • $133.86 – Jean Halula (Audit)

  • $260.00 – Ramsey Printing (Booklet)

  • $232.10 – paid to Kearney and Associates for legislator lunches with KADCCA.

  • Stephanie Springer (27th) moved to pay bills as submitted. Spence Koehn (4th) seconded the motion. All in favor and motion approved.


  • Rule 20 10 years and Member and Rule 21 Death or Retirement ($50.00 donation) was discussed.

  • Stephanie Springer (27th) moved that KACSO pays $50 for Rule 20 and on Rule 21 the word retirement and $50 be removed. Kelsey Cox (27th) second the motion. All in favor and motion approved.


  • The next meeting with be on May 16, 2019 at 10:00 am at the Topeka Public Library.


  • Kelly Johnson (4th) moved to adjourn and Brad Schuh (3rd) seconded the motion. All in favor and meeting adjourned.

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