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January 2019 Minutes


January 17, 2019 at 10:00am

Topeka Public Library

1515 SW 10th Ave.

Topeka, KS 66604


  • Chris Esquibel, 29th (President), Tom Weishaar, 1st (Vice-President), Kelly Johnson 4th (Treasurer), Stephanie Springer 27th (Membership / Nominations), Spence Koehn, 4th (Training), Kelsey Cox, 27th (Public Relations), Brad Schuh, 3rd (Legislative), Ryan Duckers, 29th (Secretary), Brian Swenson 28th (Parliamentarian)


  • Reading/Review of the Minutes:

  • Chris Esquibel (29th), called the meeting to order.

  • Reading and review of December 2018 Executive Board minutes.

  • Kelly Johnson (4th) moved to approve the December 2018 minutes as submitted. Kelsey Cox (27th) seconded the motion. All in favor and motion approved.

  • Treasurer’s Report:

  • December and 4th quarter Treasurers’ report will be completed and distributed for review in February.


  • Training

  • All but one contract for the Spring conference have been obtained.

  • Conference registration being finalized and will be sent out in the next week or two. Registration deadline for conference and hotel will be 3/9.

  • Banquet for the Spring Conference will be from 6:30-8:00pm on Wednesday.

  • Agreed to provide shuttle bus to Aggieville on Thursday instead of providing a hospitality room that evening.

  • Discussed fee for additional banquet guests and will keep at $30.00 per person.

  • Tom will communicate with the Highway Patrol regarding color guard for the opening.

  • Chris Esquibel will do the opening and will reach out to the 21st district to try and secure a welcome speaker.

  • Discussed having OJA update between the welcome and keynote speaker.

  • Contract with Drury in Wichita for Spring 2020.

  • Discussed possible officer safety training being done on a regional basis. Spence is looking into training through the Community Corrections Institute.

  • Kelsey suggests venue that hosts small people scuffling as possible entertainment for the upcoming conference.

  • Site Selection

  • Upcoming Conferences:

  • Spring 2019 - Four Points – Manhattan, KS on April 9-11 - Contract

  • Fall 2019 – October 16 - 18 Kansas Star Casino – Mulvane, KS – Contract

  • Spring 2020 – April 15 – 17 – Drury Inn – Wichita, KS - Contract

  • Fall 2020 – October 21 -23 – Prairie Band Casino Mayetta, KS – Contract

  • Spring 2021 – Looking into Manhattan

  • Fall 2021 – Looking at Drury Inn - Wichita

  • Legislative

  • Next Legislative meeting will be on 1/22/19 at 11:00am at OJA.

  • E-mail was sent out regarding the new legislators luncheon next Tuesday. Brad will be talking with Shawn tomorrow regarding committee members attending.

  • Brad has conference call tomorrow to discuss bills that are being introduced and the legislative session.

  • The status of EPICS being implemented in adult supervision is still up in the air.

  • Public Relations

  • Kelsey will start reaching out to vendors for the upcoming conference to include the self-defense vendor that was at the last conference as well as another self-defense vendor.

Membership and Nomination

  • Stephanie will be sending out e-mail next week for nominations on CSO of the year award.

  • There are still approximately 60 unsold tickets for the KACSO raffle that is starting in February.

  • E-mail will be sent out to the association regarding the deadline for return of all tickets by 1/30/19.

  • Discussed and agreed that if any of the winning numbers drawn are unsold tickets, the winner will be determined by a random drawing of all sold tickets. The secondary winners will be determined by the original number drawn. If those tickets are not sold, no $25 cash prizes will be awarded.


  • Nothing new to report on.


  • Conference Give-a-ways:

  • Brian found numerous possible items to be used as give-a-ways and brought them for the board to look at along with prices for each.

  • Kelly Johnson (4th) moved to purchase 150 sport bottles for the upcoming spring conference. Spence Koehn (4th) seconded the motion.


  • Pre-Trial Task Force:

  • Chris received an e-mail recently regarding the Pre-Trial Task Force meeting in March. OJA is asking for input on this so it will be sent out to the association with a request for any recommendations.

  • Diversion Legislation:

  • Possible legislation that is looking to place Diversion Services solely in the hands of Court Services.

  • Workload Study:

  • A new committee is being formed to address items of concern from the workload study and also to attempt to standardize duties across the state. It is not known who the members of the committee are.

  • Visit Wichita:

  • Reached out to Tom and requested a copy of the contract that we entered into with the Drury Inn. Board decided that we are fine with them seeing, but will refer them to the Drury Inn to request it.

  • CSO II/Chief Pay Issues:

  • This is a continued topic of conversation at legislative committee meeting and with members of the association across the state. Will continue to bring this up to members of OJA in an attempt to garner discussions about pay increases for people that are in this position.


  • None


  • $64.80 – Tom Weishaar (mileage)

  • $191.40 – Kelsey Cox (mileage)

  • $122.08 – Brian Swenson (mileage)

  • $175.46 – Stephanie Springer (mileage / postage)

  • $300.00 – Survey Monkey

  • $257.55 – Nill Bros. (hats and beanies)

  • Brad Schuh (3rd) moved to pay bills as submitted. Spence Koehn (4th) seconded the motion. All in favor and motion approved.


  • Nothing new to report.


  • The next meeting with be on February 21st, 2019 at 10:00 am at the Topeka Public Library.


  • Stephanie Springer (27th) moved to adjourn and Kelsey Cox (27th) seconded the motion. All in favor and meeting adjourned.

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