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February 2019 Minutes


February 21, 2019 at 10:00am

Topeka Public Library

1515 SW 10th Ave.

Topeka, KS 66604


  • Chris Esquibel, 29th (President), Tom Weishaar, 1st (Vice-President), Kelly Johnson 4th (Treasurer), Spence Koehn, 4th (Training), Kelsey Cox, 27th (Public Relations), Brad Schuh, 3rd (Legislative), Ryan Duckers, 29th (Secretary), Brian Swenson 28th (Parliamentarian)


  • Reading/Review of the Minutes:

  • Chris Esquibel (29th), called the meeting to order.

  • Reading and review of January 2019 Executive Board minutes.

  • Spence Koehn (4th) moved to approve the January 2019 minutes as submitted. Kelsey Cox (27th) seconded the motion. All in favor and motion approved.

  • Treasurer’s Report:

  • December 2018 and 4th Quarter reports submitted with an ending balance of $23,480.00.

  • Spence Koehn (4th) moved to approve the report as submitted. Brian Swenson (28th) seconded the motion. All in favor and motion approved.

  • Kelly brings up the need to conduct yearly audit and advised that last year it was completed by Jean Halula and Ruth Wheeler with the fee being $75.00 per person plus mileage.

  • Tom Weishaar (1st) moved to request that Jean Halula and Ruth Wheeler be asked to conduct the audit and that they be paid $75.00 each plus mileage. Brad Schuh (3rd) seconded the motion. All in favor and motion approved.

  • Kelly advised that $17,025.00 of the raffle ticket sales have been deposited to the bank. Most of the remaining money was brought today and one check is still outstanding.


  • Training

  • OJA report can’t be done between the welcome and keynote speaker as OJA will not be able to be present so we will likely start the general session at 2:00.

  • Still working on getting someone from Manhattan to give the welcome.

  • Riley County Police Department have agreed to do color guard for the opening.

  • The Manhattan Visitors’ Bureau has agreed to provide nametags, bags and a charging station for use at the conference.

  • Arrangements have been made for Shuttle service on Thursday night that will be $100 per hour from 10:00pm – 1:00am.

  • Next training committee meeting will be on 3/7/19 in Topeka, KS.

  • Site Selection

  • Upcoming Conferences:

  • Spring 2019 - Four Points – Manhattan, KS on April 9-11 - Contract

  • Fall 2019 – October 16 - 18 Kansas Star Casino – Mulvane, KS – Contract

  • Spring 2020 – April 15 – 17 – Drury Inn – Wichita, KS - Contract

  • Fall 2020 – October 21 -23 – Prairie Band Casino Mayetta, KS – Contract

  • Spring 2021 – Still in talks with Manhattan

  • Fall 2021 – Drury Inn – Wichita, KS – Contract Pending

  • Legislative

  • State of the judiciary took place on 2/6 with both Chris and Brad in attendance. The speech focused on pay increase for Judges and the need for specialty courts.

  • There are budget committee hearings going on over the next couple of days.

  • A hearing on the Diversion Services bill took place on Monday, but this is still up in the air. OJA is not for the bill as it is written.

  • Bill regarding good time on probation is likely dead at this time.

  • Surcharge bill passed in the Senate as well as the bill regarding the sharing of PSI’s and confidential information with Community Corrections.

  • Brad will be talking with the lobbyist regarding the need for adjusting sentencing rules with Juvenile Fleeing and Eluding cases.

  • Meetings with the legislators have been going well and OJA will continue to facilitate these meetings.

  • Lunches have been scheduled to meet with the Senate Rural Caucus on 3/11 and the House Rural Caucus on 3/20.

  • Pre-Trial task force is still looking for ideas and suggestions.

  • Next legislative meeting is scheduled for 2/26/19 in Topeka.

  • Public Relations

  • Kelsey has been talking to some vendors about low turnout and not responding regarding conferences. They have advised that some vendors have stopped sending people to the conferences because they believe a majority of attendees don’t have the ability to make decisions about using products / programs.

  • If there are any ideas for new vendors, please reach out to Kelsey as she is still working on this.

Membership and Nomination

  • No news to report


  • CSO Standardization Committee:

  • There has been nothing heard and nothing reported regarding this committee and the status of its’ workings.


  • Conference Give-a-ways:

  • Sport bottles were purchased and have been delivered to be used at the upcoming conference.

  • Chief II Pay issues:

  • This was brought up at the Northeast Regional meeting and we continued discussions on how to try and address it. It was brought up that it might be useful to begin conversations between Chief Judges’ in the areas that are affected.

  • Odyssey:

  • There is uncertainty regarding the status of the training tracks and the Case management system.


  • Nothing new to report on


  • Chris will be sending out conference invitations to members of OJA and will be sending a bulk e-mail out to the legislators.


  • $67.50 – Tom Weishaar (mileage and tolls)

  • $187.90 – Kelsey Cox (mileage and tolls)

  • $122.08 – Brian Swenson (mileage and tolls)

  • $13.11 – Ed’s Trophies (Kelsey KACSO badge)

  • $576.00 – WIX (3 year KACSO website renewal)

  • $787.26 – 4 Imprint (Conference give-a-ways)

  • $30.99 – Kearney and Assoc. (new legislators lunch)

  • Spence Koehn (4th) moved to pay bills as submitted. Brad Schuh (3rd) seconded the motion. All in favor and motion approved.


  • Nothing new to report.


  • The next meeting with be on March 6, 2019 at 10:00 am at the Four Points in Manhattan.


  • Kelsey Cox (27th) moved to adjourn and Tom Weishaar (1tst) seconded the motion. All in favor and meeting adjourned.

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