JULY 2018 MINUTES

KACSO EXECUTIVE BOARD MEETING

July 19, 2018 at 10:00am

Lyon County Courthouse

430 Commercial St.

Emporia, KS 66801

CALL TO ORDER:

• Chris Esquibel, 29th (President), Tom Weishaar, 1st (Vice-President), Kelly Johnson, 4th (Treasurer), Spence Koehn, 4th (Parliamentarian / Training), Kelsey Cox, 18th (Public Relations), Stephanie Springer, 27th (Membership/Nominations), Brad Schuh, 3rd (Legislative), Ryan Duckers, 29th (Secretary)

OFFICER’S REPORTS:

• Reading/Review of the Minutes:

• President, Chris Esquibel (29th), called the meeting to order.

• Reading and review of May 2018 Executive Board minutes.

• Tom Weishaar (1st) moved to approve minutes as submitted. Brad Schuh (3rd) seconded the motion. All in favor and motion approved.

• Treasurer’s Report:

• May 2018 report submitted with an ending balance of $45, 332.74.

• Stephanie Springer (27th) moved to approve the report as submitted. Kelsey Cox (18th) seconded the motion. All in favor and motion approved.

• Current Lobbyist balance is $20,556.00. Kelly indicated that he has continued to receive lobbyist donations from some members of the association.

• The 2017 Tax return as been submitted. The bill for accountant fees for the return has not been received.

COMMITTEE REPORTS:

• Training

• Spence advised that Carly had just about everything done for the upcoming fall conference.

• Training committee meeting is scheduled for 8/24 in Topeka.

• Spence is working on finalizing the booklet for the fall conference.

• Discussed possible sites for 2020 conferences.

• Site Selection

• Upcoming Conferences:

• Fall 2018 Prairie Band Casino – Mayetta, KS on October 18-20 - Contract

• Spring 2019 Four Points – Manhattan, KS on April 9-11 - Contract

• Fall 2019 Kansas Star Casino – Mulvane, KS on October 16-18 – Contract Pending

• Spring 2020 – April 22 – 24 – Looking at Manhattan and will reach back out to the Hilton downtown

• Fall 2020 – October 21 -23 – Looking at Mayetta

• Legislative

• OJA has reached out and asked if the board and association have any ideas for things we want to pursue in the next legislative session. They requested that any suggestions be turned into them in the next 30 days.

• Discussed continued push for raises and also push for changes to JV reform.

• The next legislative meeting is scheduled for 9/18/18.

• Public Relations

• Intoxalock ignition interlock has been added as a new vendor on the KACSO website.

• Kelsey will be sending out vendor forms in August.

• Membership and Nomination

• Stephanie received letters of intent from the existing board members who are up for re-election.

• At this time only one letter of intent has been received for the open Parliamentarian position.

• Letter of intent are due by the end of July.

OJA REPORT:

• Nothing new to report on.

OLD BUSINESS:

• Weighted Caseload Study:

• At this time the final report for the study has not been received and there are no other committee meetings for the study scheduled.

• The initial number returned were very skewed and numbers were going to be re-worked.

• Hospitality Room at Manager Training:

• Was a success with a lot of people in attendance.

• Odyssey System:

• The Requirements Committee continues to meet and work on programs, forms etc. for the new system.

• KACSO Gear:

• Discussed looking into new KACSO gear to sell to the association. Chris has talked to several different vendors and will be meeting with one next week to take a look at different items.

NEW BUSINESS:

• KACSO Raffle:

• The last drawing for the raffle is on 7/28.

• Discussed doing the raffle again and agreed that we would like to condense the raffle to be done in 6 weeks rather than six months.

• Discussed when we would like to begin ticket sales and Kelly requested that we start in December or January for accounting purposes.

• Agreed that we will post another sign-up sheet at the fall conference for those interested in selling tickets.

• Discussed awarding a prize to the top one or two ticket sellers.

• Agreed to raffle off firearms with the option of cash prize again and agreed to limit the cash prize to $450.00

• Plan to sell tickets starting in December and finishing the end of February with drawings to begin in March.

CORRESPONDENCE:

• Chris sent out an e-mail to members of OJA and Justice Nuss thanking them for their work on getting raises.

• Chris to send out gift cards for retirement of Phil Young and Mark Brull.

BILLS:

• $117.72 – Stephanie Springer (Mileage)

• $104.83 – Kelsey Cox (Mileage)

• $164.04 – Kelsey Cox (Mileage from last month)

• $192.78 – Tom Weishaar (Mileage)

• $40.00 – Secretary of State (Filing fee for Non-Profit Entity)

• $106.57 – Retirement cards / gift cards for Phil Young and Mark Brull

• $38.34 – GoDaddy.com (Domain name renewal)

• $342.70 – Topeka Club Liquor (Manager training hospitality room)

• $56.92 – Capitol Plaza (Manager Training)

• $33.29 – Capitol Plaza (Manager Training)

• Ryan Duckers (29th) moved to pay bills as submitted. Brad Schuh (3rd) seconded the motion. All in favor and motion approved.

STANDING RULES:

• Nothing new to report

NEXT MEETING:

• The next meeting with be on August 16, 2018 at 10:00am in Emporia, KS.

ADJOURN:

• Kelly Johnson (4th) moved to adjourn and Stephanie Springer (27th) seconded the motion. All in favor and meeting adjourned.