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November 16, 2017 – 10:00am

Lyon County Courthouse

430 Commercial St.

Emporia, KS 66801


  • Chris Esquibel 29th (President); Tom Weishaar 1st (Vice-President); Spence Koehn, 4th (Parliamentarian); Kelly Johnson, 4th (Treasurer); Brad Schuh 3rd (Legislative); Carly Feldhausen 3rd (Training); Stephanie Springer, 27th (Membership/Nominations); Kelsey Cox 18th (Public Relations); Ryan Duckers, 29th (Secretary)


  • Reading/Review of the Minutes:

  • Chris Esquibel (29th) calls the meeting to order

  • Minutes from October executive board meeting reviewed. Errors noted on upcoming conference dates and dollar amount in the Bills section and corrections to be made.

  • Stephanie Springer (27th) moves to accept minutes with noted corrections. Brad Schuh (3rd) seconds the motion. All in favor and motion approved.

  • Chris still working on June 2017 minutes and will present for approval in December

  • Treasurer’s Report – Kelly Johnson (4th):

  • Lobbyist Update

  • Current balance of Lobbyist dues are $8,422.54

  • October Treasurer’s Report

  • Report not completed yet. To be completed and submitted at December meeting


  • Training – Carly Feldhausen (3rd):

  • Review of survey results from fall conference in Junction City. Membership responses were good for the most part and received comments regarding ideas for nominations and awards.

  • Total bills from the conference were around $10,000 but numbers are not finalized yet.

  • Request was made to post the dates, times and locations of future board meetings so that association members can attend if they want to. Information will be posted on the website and Facebook page.

  • Look into Spanish training for future conference.

  • Discussed possible activities for Wichita conference

  • Upcoming Conferences:

  • Spring 2018 Holiday Inn – Wichita, KS in April 4-6 (Contract)

  • Fall 2018 Prairie Band Casino – Mayetta, KS October 17-19 (Contract)

  • Spring 2019 Four Points – Manhattan, KS April 10-12 (Contract )

  • Legislative - Brad Schuh (3rd):

  • Sentencing commission meeting is this afternoon

  • Looking to remove registration requirements for drug offenders and also opening up SB 123 to level 4 Distribution cases.

  • Looking at adjusting penalties regarding Marijuana / THC

  • HB2170 not working as planned. Looking at adjusting Dunks and introducing new wording on the Dips

  • JV reform Oversight Committee continues to work but has had some issues recently within the committee

  • Next Legislative meeting is in January

  • Public Relations - :

  • Vendor turnout at fall conference not great. One registered vendor did not show up. Fee was not refunded

  • Continue to look into other options to increase vendors at conference.

  • No other news

  • Membership and Nomination - Stephanie Springer (27th):

  • Executive Board Nominations:

  • Association renewal notices have been sent out to all districts

  • Discussion of how to increase nominations for awards for CSO of the year etc.


  • EPICS training is now open to adult CSO’s

  • KDOC continuing to push agenda to the JV Reform Oversight Committee


  • Gun Raffle Fundraiser:

  • Very good response from the association in regards to support and possible ticket sales

  • Reviewed selected firearms and associated costs.

  • Set amount of $450 for value of the Gift Card

  • Reviewed flier information and ticket design. Spence will get tickets ordered and send finalized flier

  • Stephanie volunteered to be the contact person for ticket distribution and tracking

  • Decided that cutoff date to return unsold tickets will be 1/15/18

  • Finalized information and fliers to be sent out to the association in the next couple of weeks

  • T-Shirt Fundraiser:

  • Deadline to order shirts from the 5th JD fundraiser is 12/1.

  • Reminder will be sent out to association


  • 2018 Board Meeting Dates :

  • 2018 meeting dates set and reviewed.

  • March 2018 meeting date changed to March 8th, 2018

  • All other dates agreed upon and set.

  • Weighted Caseload Study:

  • Study will start in late February and is scheduled to run through the end of March

  • Training webinars will be provided a couple of weeks prior to start of the study

  • Webinars will be provided on several different days and will be conducted multiple times per day

  • Focus groups will look at information obtained and committee will meet in April and May

  • Lobbyist Contributions from Districts:

  • Question has been raised by several districts about the possibility of paying lobbyist dues for officers in their districts out of their budgets.

  • Discussion that while some districts might be able to do this, there are many that will not

  • Previous discussion with lobbyist about this and will reach out to him again for further clarification

  • Issue possibly needs to be brought up at next Chiefs’ meeting


  • Chris sent a condolence card to Nancy Dixon on behalf of the board for the passing of her husband

  • Thank you correspondence will be sent out to conference attendees from OJA, Junction City guests etc.


  • $103.96 – Kelsey Cox (Mileage)

  • $125.80 – Tom Weishaar (Mileage)

  • $115.56 – Stephanie Springer (Mileage)

  • $250.00 – CNA Surety (Bonding Insurance)

  • $188.42 – Kevin Murray ( Regional Training Lunch)

  • Carly Feldhausen (3rd) moves to pay all bills as submitted. Brad Schuh (3rd) seconded the motion. All in favor and none opposed. Motion approved.


  • No new business


  • The next meeting with be on December 14, 2017 at 10:00am in Topeka, KS.


  • Kelly Johnson(4th) made a motion to adjourn, Kelsey Cox (18th) seconded the motion. All in favor and none opposed. Motion approved.

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