AUGUST 2017 MINUTES
KACSO EXECUTIVE BOARD MEETING
August 10, 2017 10:00am
430 Commercial St.
Emporia, KS 66801
CALL TO ORDER:
Chris Esquibel, 29th (President), Tom Weishaar, 1st (Vice-President), Spence Koehn, 4th (Parliamentarian), Kelly Johnson, 4th (Treasurer); Brad Schuh, 3rd (Legislative); Kelsey Cox 18th (Public Relations) Stephanie Springer, 27th (Membership/Nominations); and Ryan Duckers, 29th (Secretary)
Reading/Review of the Minutes:
President, Chris Esquibel (29th), called the meeting to order.
Minutes from July executive board meeting reviewed
Chris Esquibel (29th) moves to accept minutes as presented. Stephanie Springer (27th) seconds the motion. All in favor and motion approved
Chris indicated that he was still looking for notes from June meeting so that those minutes can be reviewed.
Treasurer’s Report – Kelly Johnson (4th):
Current balance of Lobbyist dues is $5,704.00.
June Treasurer’s Report
Report was distributed and reviewed with an ending balance of $36, 933.39.
Spence Koehn (4th) moves to accept the report and Kelsey Cox (2nd) seconds the motion. All in favor and motion approved.
Training – Carly Feldhausen (3rd):
Fall 2017 Marriott Junction City, KS on October 18-20 (Contract)
Carly has gotten most everything completed for the upcoming conference, but is still waiting on one contract to be returned.
Deadline for hotel reservations was extended to coincide with deadline for conference registrations
After hours activities were discussed and “Cornhole” tournament was agreed upon
Chris sent e-mail to Loyce Smith in Geary county regarding the conference opening and having a Judge on hand to swear in new board members.
Spring 2018 Holiday Inn – Wichita, KS in April 4-6 (Contract)
Fall 2018 Prairie Band Casino – Mayetta, KS October 18-20 (Contract)
Spring 2019 Manhattan, KS:
Contract for hotel was signed and sent off, but it has yet to be returned.
Legislative – Brad Schuh (3rd):
Brad will be meeting with our lobbyist in a couple of weeks to discuss what direct the board and association want to go in the upcoming legislative session. There is also an upcoming meeting at OJA on 9/19
Several board members met with the Governor last month for the signing of Probation and Parole week proclamation.
Discussed what is happening with Helen Pedigo’s position which is unknown at this time.
Public Relations - Kelsey Cox (18th):
Conference registrations will be sent out this week
Kelsey spoke with Junction City hotel and they indicated that they have room for up to 12 vendors which will be located in the hallway of the conference center
Membership and Nomination - Stephanie Springer (27th):
Executive Board Nominations:
Candidate letters of intent will be sent out to the association later this week
Ballots are being put together today and will also be sent out this week. Ballots are due back by 9/29
Approval for YLS, LSI-R and EPICS training being offered every 6 months with the next training coming up in September.
Possible change in the number of hours required for LSI-R CEU’s from 8 to 9 hours.
KDOC is supposed to start using the UC scoring guide for LSI-R
Direct Billing to OJA for new hire training
Study group is still working on policy in regards to IIP / MDT, but no progress at this time.
Gun Raffle Fundraiser:
Several members of the association who have participated in similar raffles have agreed to be on a committee to establish guidelines and direction for the possible raffle. They have agreed to attend the September board meeting to discuss everything.
Chris asks for a board member to volunteer to head up this committee and field calls and questions. Spence Koehn volunteers to be the point person for the board.
Discussed the possible upcoming retirement of Chris Mechler which is still uncertain. Comments made that we might consider honoring her at the upcoming conference for her service.
$70.21 ballot envelopes from Quill – Kelly Johnson (4th)
$147.00 stamps for ballots from USPS – Kelly Johnson (4th)
$126.36 mileage Tom Weishaar (1st)
$103.96 mileage Kelsey Cox (18th)
$115.56 mileage Stephanie Springer (27th)
Ryan Duckers (29th) moved to pay all bills as submitted. Brad Schuh (3rd) seconded the motion. All in favor and motion approved.
No new business
The next meeting with be on September 21, 2017 at 10:00am in Junction City, KS.
Stephanie Springer(27th) made a motion to adjourn, Kelsey Cox (18th) seconded the motion. All in favor. Motion approved.