FEBRUARY 2016 MINUTES
KACSO EXECUTIVE BOARD MEETING
February 18, 2016 – 10:00 a.m.
Shawnee County Courthouse, Court Services
200 SE 7th Topeka, KS 66603
Room B-12
CALL TO ORDER:
Chris Esquibel, 29th (Interim President), Tom Weishaar, 1st (Vice-President), Jennifer Fogg, 1st (Secretary), Kelly Johnson, 4th (Treasurer), Spence Koehn, 4th (Parliamentarian), Mike Clark, 21st (Training), Cody McArthur, 3rd (Legislative), Stephanie Springer, 27th (Membership/Nominations)
Kelsey Cox, 18th (Interim Public Relations)– Joined by phone
OFFICER’S REPORTS:
Reading/Review of the Minutes:
The Interim President, Chris Esquibel (29th), called the meeting to order. Cody McArthur (3rd) made a motion to approve the minutes from the December 17, 2015 board meeting. Tom Weishaar (1st) seconded; motion carried 9-0.
Mike Clark (21st) made a motion to approve the minutes from the January 21, 2016 board meeting. Stephanie Springer (27th) seconded; motion carried 9-0.
The board discussed what can and can’t be posted in regards to the minutes on the KACSO website. All agreed that all minutes will be posted, and if we go into executive session the board will discuss what should and shouldn’t be included at that time.
Treasurer’s Report – Kelly Johnson (4th):
Lobbyist Contributions Update: The lobbyist contributions are at $1,625.00.
The memo that Sarah Mays (3rd) sent out to her staff about supporting our lobbyist, was recognized by the board. It was discussed drafting something similar that all the Chiefs can pass out to their staff.
Budget Report: The budget report for January 2016 was passed out ($52,896.18).
Spence Koehn (4th), made a motion to approve the January 2016 Budget Report. Tom Weishaar (1st) seconded; motion carried 9-0.
The audit for 2015 is scheduled for March 9, 2016. Ruth Wheeler (Court Administrator 5th) and Jean Halula-Dermann (29th) will be the ones completing the audit.
COMMITTEE REPORTS:
Training – Mike Clark (21st):
Mike stated that he should have registration distributed to members tomorrow. He is waiting on confirmation from K&A about doing a roundtable discussion at conference. There should be 6 hours of mediation available, and not sure if motivational interviewing will be approved.
Fall and Spring are looking good. Mike has not been able to speak with Junction City yet about the meeting rooms, but the banquet hall will be added.
March 23, 2016 is when all room reservations will need to be completed.
Site Selection:
The final contract is out for Junction City, KS, and is waiting for it to be completed.
Next site selection – Drury Inn in Wichita, KS for Spring 2018.
Legislative - Cody McArthur (3rd):
SB367 Justice Workgroup
The bill passed out of committee yesterday.
Believes that the CINC portion was taken out of the bill entirely, so CSOs who supervise CINC will continue to be employed.
Group Homes are still in the bill until 2018, and no restriction of placement regarding group homes was seen.
Senator King’s amendments appeared to be helpful for CSOs, and were helpful regarding the bill.
The bill should be completed by Tuesday, or it might not be able to go forward. This can also apply to the bills regarding KPERS and other similar bills. If they are not completed by Tuesday, then they might not be heard this year.
HB2049 - Marijuana:
There was no movement on this bill.
SB66 - Carrying of Firearms:
This bill looks like it will move quickly. K&A stated that it is moving so quick that CSOs should not worry about it. It isn’t clear if Supreme Court could still rule that CSOs cannot carry firearms.
HB2704 – Raises:
Stephanie Springer (27th) was asked to speak in favor of this bill. The board brought up that the wording of the bill seems to be created for judge’s only and not CSOs. That non-judicial employees were only mentioned once. Stephanie believes that under section A is where CSOs are mentioned, and thinks that it covers CSOs through the remainder of the bill. She will look into it to make sure, and Cody McArthur (3rd) will call OJA to clarify.
Efficiency Study:
K&A stated that the bill hasn’t even been written yet. Until one is seen, K&A does not see a need for CSOs to be concerned.
Next Legislative Meeting: March 1, 2016 at 11:00am in Topeka.
Public Relations – Kelsey Cox (18th):
Website: The KACSO minutes for December 2015 and January 2016 will be added next week. Some positive feedback from CSOs regarding the site have been received.
Vendor fees for conference: Kelsey stated that she will have the fees for conference locked in by next week.
Vendor contract for KACSO website: Jennifer Fogg (1st) passed out a sample contract that was created for vendors to place their information on the KACSO website. The board agreed that cash should not be accepted as payment from vendors, that a check would be the easiest to keep track of. Once Kelsey Cox (18th) got a chance to look over the contract, the board agreed it should be sent to K&A to approve.
Membership and Nomination – Stephanie Springer (27th):
The deadline for the CSO of the Year award nominations has come and gone, and only one has been received. The board discussed how the awards should be handled since there was only one nomination. The board agreed that Stephanie will send the nomination letter to the board, and we vote on if the nominee should get the Distinguished Service award or the CSO of the Year award. The standing rule #6 states: The KACSO board will select the nominee, and can determine how many awards can be given out.
OJA REPORT:
No Update
OLD BUSINESS:
Web based LSIR seems to be on track. Tests will be completed on the 22nd of this month. The adult section of the manuals are on the internet, the juvenile section will be added in the next couple of weeks, and the CINC section is still being reviewed by OJA.
Collaborative Legislative Group: Tom Weishaar (1st), Stephanie Springer (27th), and Kelsey Cox (18th) had a conference call on 2/26/2016, and will try to meet in person in April of 2016.
Fund Raiser: KACSO will attempt to do a 50/50 raffle at the next conference. The paperwork for KACSO to submit to the Kansas Department of Revenue has been filled out. Chris Esquibel (29th) will send the board definitions of the types of charitable organizations KACSO could fall under, and we will vote on what to register as.
NEW BUSINESS:
OJA Training Committee (Education Needs Assessment Focus Group): Chiefs conference call: May 3rd and May 4th, which will cover what kind of training Chiefs think their staff needs.
Chris Esquibel (29th) to be on a subcommittee to look at ECourts and Fullcourt. Will meet on March 30th and March 31st with vendors to present their software. The subcommittee would like Chiefs to ask their employees what they like and dislike about fullcourt, and would like the responses within the next 2 weeks.
CORRESPONDENCE:
Kelly Johnson (4th) sent retirement cards: Terry Morgan (5th) and Sue Luke (2nd) are retiring on March 4th. Also a sentiment card will be sent for Alice Martin’s (29th) passing.
BILLS:
Gift Cards and Retirement Cards for Kathleen Rieth (10th) and Elizabeth Keeling (6th) were charged with the Debit Card for: $107.79.
Mileage:
Chris Esquibel (29th) submitted a bill for $284.40 for mileage.
Stephanie Springer (27th) submitted a bill for $187.92 for mileage.
Tom Weishaar (1st) submitted a bill for $67.50 for mileage.
Mike Clark (21st) submitted a bill for $137.16 for mileage.
Spence Koehn (4th) moved and Cody McArthur (3rd) seconded to pay all bills as submitted. Motion carried 9-0.
STANDING RULES:
No Update
NEXT MEETING:
March 17, 2016 at 10:00am at the Drury Inn in Wichita, KS. Cody McArthur (3rd) will not be able to attend, and possibly Kelly Johnson (4th).
ADJOURN:
Stephanie Springer (27th) made a motion to adjourn, Jennifer Fogg (1st) seconded. Motion carried 9-0.