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August 25, 2016 – 10:00 a.m.


549 South Rock Road

Wichita, Kansas 67207


  • Chris Esquibel, 29th (Interim President), Tom Weishaar, 1st (Vice-President), Jennifer Fogg, 1st (Secretary), Spence Koehn, 4th (Parliamentarian), Mike Clark, 21st (Training), Kelsey Cox, 18th (Interim Public Relations); Cody McArthur, 3rd (Legislative); and Stephanie Springer, 27th (Membership/Nominations)

  • Chris Mechler (Court Services Specialist)


  • Reading/Review of the Minutes:

  • The Interim President, Chris Esquibel (29th), called the meeting to order.

  • Spence Koehn (4th) made a motion to approve the minutes for the June 23, 2016 board meeting, and Stephanie Springer (27th) second the motion; motion carried 7-0.

  • Treasurer’s Report:

  • The May Budget Report ($54,795.85) and June Budget Report ($53,325.59) were distributed along with the 2nd Quarter Report.

  1. MOTION: Spence Koehn (4th) made a motion to accept the May and June Reports and the 2nd Quarter Report, and Stephanie Springer (27th) second the motion; motion carried 7-0.

  • The lobbyist contribution total is $11,068.00.


  • Training – Mike Clark (21st):

  • September 23, 2016 will be the final room reservation date for the upcoming conference.

  • September 30, 2016 will be the fine date for CSOs to register for the upcoming conference.

  • The Fall 2016 conference registration sheet has been completed, and copies were passed out to the board for approval.

  • Chris Esquibel (29th) will contact Laura Brewer (10th) to see who would like to be the guest speaker, and what judge would like to open.

  • Color guard has confirmed, and a follow up confirmation email will be sent.

  • September 22, 2016 at 10:00am, the board will walk through the Holiday Inn Hotel for the Fall 2016 conference.

  • The board discussed the Holiday Inn contract proposal compared to The Drury for the Spring 2018 Conference. The board is leaning toward the Holiday Inn because of costs and services.

  • Upcoming Conferences:

  • Fall 2016 at the Holiday Inn in Overland Park on October 19-21.

  • Spring 2017 at Prairie Band on April 19-21.

  • Fall 2017 at the Junction City Marriott on October 18-20.

  • Spring 2018 considering the Holiday Inn site.

  • Legislative - Cody McArthur (3rd):

  • OJA is asking if there is anything else that KACSO would like to request for the upcoming legislation. The board suggested that we provide OJA with what SB367 changes we would like to see happen.

  • The Consolidation Committee was approved, and should be finalized next week.

  • HB2502 - Carrying of Firearms:

  • The bill prohibits public employers from restricting or prohibiting through personnel policies any employee legally qualified to conceal carry from carrying a concealed handgun while engaged in employment duties outside the employer’s place of business, including while in a means of conveyance.

  • OJA recommends following policy and not the law until further notice.

  • Some districts haven’t sent out a policy to follow.

  • The board will look into using the Advisory Committee for this to have them contact the Chief Judges who haven’t given their district direction.

  • The board would like to see uniformity between all districts.

  • The board will request that OJA send out a response to all members on letterhead giving direction.

  • Next Legislative Meeting:

  • The next meeting will be on September 13, 2016 at 11:00am in Topeka.

  • Public Relations – Kelsey Cox (18th):

  • Website:

  • Chris Esquibel (29th) will screenshot the vendor tab and send it to the board for approval.

  • Membership and Nomination – Stephanie Springer (27th)

  • Nominations:

  • Stuffed ballots today, and will mail out. The dead line for return will be September 30, 2016.

  • Letters of intent will go out tomorrow.

OJA REPORT – Chis Mechler:

  • Consolidation:

  • DOC is getting their staff trained in Thinking for a Change and ART.

  • Limited CSOs were offered seating in the SB367 training update offered by DOC.

  • YAP is $10,000 per person, around $58.00 per day.

  • Training:

  • Case planning for every juvenile case will start January 1, 2017.

  • Compensation Study:

  • Have not heard anything on this. Was supposed to be done by September 18, 2016.

  • YLS Cutoff Scores:

  • There will be a subgroup meeting tomorrow. Court Services will be asking for all low and moderate juvenile offenders.

  • 2 CSOs will be on this committee, and Stephanie Springer (27th) will be one of the CSOs.


  • CSO Advisory Board – Manuals, LSIR Workgroup:

  • No new updates.

  • CYZAP:

  • Working out a few kinks, and is requesting all suggested changes.

  • Collaborative Legislative Group:

  • The salary update will be submitted by September 18, 2016, when the budget needs to be submitted.

  • It was expressed to OJA that more communication and updates on what is going on is requested by KACSO.

  • Not sure when the next meeting will be.

  • OJA Training Committee (Education Needs Assessment Focus Group):

  • Meeting next Monday.

  • Government Affairs:

  • The description of the committee was passed out. The board discussed using the committee to gather information regarding consolidation.

  • Send potential recommendations for the committee member to Chris Esquibel (29th) by Friday.


  • Nothing new to report.


  • Will send an invitation to conference to the local Legislative members.


  • $188.00 in Postage

  • $103.47 for Jennifer Fogg’s (1st) Hotel

  • $103.47 for Tom Weishaar’s (1st) Hotel

  • $207.36 in mileage for Tom Weishaar (1st)

  • $157.54 in mileage for Mike Clark (21st)

  • $58.32 in mileage for Stephanie Springer (27th)

  • Spence Koehn (4th) moved Kelsey Cox (18th) seconded to pay all bills as submitted. Motion carried 7-0.

STANDING RULES – Spence Koehn (4th):

  • Final draft was passed out, which included all of the changes that Kearney and Associates recommended.


  • The next meeting with be on September 22, 2016 at 10:00am at the Holiday Inn in Overland Park, KS.


  • Kelsey Cox (18th) made a motion to adjourn, Spence Koehn (4th) seconded. Motion carried 7-0.

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