JUNE 2015 MINUTES
KACSO EXECUTIVE BOARD MEETING
June 11, 2015
Junction City Courthouse, Junction City, KS
PRESENT: Chris Esquibel, 29th (Interim President), Tom Weishaar, 1st (Interim Vice-President), Erin Engelken, 9th (Secretary), Kelly Johnson, 4th (Treasurer), Spence Koehn, 4th (Parliamentarian), Mike Clark, 21st (Training), Kathleen Rieth, 10th (Legislative), Kelsey Cox, 18th, (Interim Public Relations), and Stephanie Springer, 27th (Interim Membership/Nominations).
Adam Paredes (28th) and Brian Swenson (28th) attended the board meeting as KACSO members.
Interim President Chris Esquibel, (29th) called the meeting to order. Stephanie Springer (27th) made a motion to approve the minutes from May 13, 2015 board meeting. Kathleen Rieth (10th) seconded, motion carried 9-0.
TREASURER: Kelly Johnson (4th) reported he will mail the April 2015 treasurer report to board members. The balance at the end of April was $40,764.15. Mike Clark (21st ) moved to accept the April 2015 treasurer report, Tom Weishaar (1st) seconded, motion carried 9-0.
The lobbyist contributions are $6,915.00. This total is below the total contributions at this time last year. Kelly will send out a letter to the membership reminding them to contribute for the lobbyist.
The IRS has approved an extension for the filing of taxes. The accountants must file the tax documents by August 15, 2015.
Kelly advised Chris Esquibel (29th) will receive a KACSO debit card. Tom Weishaar (1st), Chris Esquibel (29th) and Kelly Johnson (4th) are authorized to access the KACSO account.
TRAINING: Mike Clark (21st) advised the interest for SASSI training for the fall 2015 conference is low. At the fall 2015 conference SASSI will be offered once. Mike advised the conference agenda is in good shape. The board discussed having the general session start later to avoid a long break between the welcome and the start of the general session. The board discussed having Justice Rosen or Nancy Dixon (OJA) speak at the welcome.
Chris Esquibel (29th) advised the contracts for KACSO conferences for the next two years are set. The board will look at completing a site visit to Junction City in the fall.
LEGISLATIVE: Kathleen Rieth (10th) reported the legislative committee will be meeting on June 24th at the public library in Topeka. Kathleen discussed sending a thank you to legislators that spoke up for the Judicial Branch during the most recent legislative session, specifically Representative Finch. Chris Esquibel (29th) advised he will send a thank you from the Board.
OJA: No report
PUBLIC RELATIONS: Kelsey Cox (18th) advised the Go Daddy bill for $17.17 has been paid. The Dream Host web site is up for renewal, it is due June 7th. If the bill for $119.40 is not paid within 60 days of June 7th the account will be shut off. Payment was tabled until the next board meeting. The board discussed the website. A Facebook account is not an option due to Facebook being blocked in a lot of districts.
Adam Paredes (28th) advised that his wife, Lacy, has a web designing company and she would be willing to look at the costs associated with updating the KACSO website. The board advised Adam to have his wife put together a proposal to update & service the website. Chris Esquibel (29th) will contact Aaron Holder and get an updated proposal from him.
Kelsey advised she is getting a lot of emails kicked back to her. The board discussed how to correct email kickbacks.
MEMBERSHIP AND NOMINATING: Stephanie Springer (27th) reported she has received 3 letters of intent for open positions. Letters received were from Tom Weishaar (1st) for Vice-President; Jennifer Fogg (1st) for Secretary; and Cody McArthur (3rd) for Membership and Nominations. Stephanie advised she has not received any letters of intent for the open legislative position. Stephanie advised she will draft an email to be sent to the membership regarding letters of intent.
OLD BUSINESS: Chris Esquibel (29th) advised the board he is waiting for an RFP from Kearney and Associates regarding a letter to be sent to the membership for legislative ideas.
The board discussed possible fundraising ideas to pay the lobbyist. Some ideas presented were a 50/50 bucket at conference (the amount submitted by members would be matched by the association); raffling off items obtained from local businesses; gun raffle; and selling past giveaways. The board discussed renewing giveaways at conference. At this time the board will not be providing giveaways to attendees of KACSO conferences.
The CSO Advisory Committee discussed web based LSI-R at their last meeting. They will meet again on September 1, 2015.
Chris Esquibel (29th) will coordinate with Kearney & Associates a retreat in Emporia to be held August 26th and 27th. Erin Engelken (9th) will secure a meeting location in Emporia.
Mike Clark (21st) reported the Correctional Care Coalition (CISM) will have training for supervisors (Chief CSOs) in Wichita, Topeka and Kansas City. Each training session will have 12-15 participants. Dates have not been set. Mike will forward the dates once received.
NEW BUSINESS: Chris Esquibel (29th) reported the Crime & Justice Institute will be emailing out a survey to CSOs regarding juvenile supervision population. Stephanie Springer (27th) is on the committee.
Erin Engelken (9th) submitted a bill for $125.44 for mileage to/from the executive board meeting.
Kelsey Cox (18th) submitted a bill for $154.56 for mileage to/from the executive board meeting.
Kathleen Rieth (10th) moved and Stephanie Springer (27th) seconded to pay all bills as submitted. Motion carried 9-0.
STANDING RULES- No changes
Stephanie Springer (27th) made a motion to adjourn, Spence Koehn (4th) seconded. Motion carried 9-0.
The next meeting of the KACSO Executive Board will be the business meeting on July 16, 2015 at 10:00am in Junction City.