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January 2020 Minutes


January 16, 2020 at 10:00 am

Topeka Public Library

1515 SW. 10th Ave.

Topeka, KS 66604


  • Chris Esquibel, 29th (President), Tom Weishaar, 1st (Vice-President) Kelly Johnson, 4th (Treasurer), Stephanie Springer 27th (Membership and Nominations) Spence Koehn, 4th (Training), Kelsey Cox, 27th (Public Relations), Brian Swenson 28th (Parliamentarian), Ryan Duckers, 29th (Secretary)

  • Also present was Amy Raymond of OJA


  • Reading/Review of the Minutes:

  • Chris Esquibel (29th), called the meeting to order.

  • Reading and review of December 2019 minutes.

  • Kelly Johnson (4th) moved to approve December 2019 minutes as submitted. Kelsey Cox (27th) seconded the motion. All in favor and motion approved.

  • Treasurer’s Report:

  • December Treasurer’s report is tabled until the February 2020 meeting.


  • Training

  • There will be scoring training offered all Thursday at Spring KACSO conference.

  • The next training committee meeting will be on 2/13/2020 in Topeka.

  • Nothing else to report.

  • Site Selection

  • Upcoming Conferences:

  • Spring 2020 – April 15 – 17 – Drury Inn – Wichita, KS - Contract

  • Fall 2020 – October 21 -23 – Prairie Band Casino - Mayetta, KS – Contract

  • Spring 2021 – May 19-21 – Hilton Garden Inn - Manhattan, KS - Contract

  • Fall 2021 – October 13-15 - Drury Inn – Wichita, KS – Contract

  • Spring 2022 – April 6-8 – Hilton Garden Inn – Manhattan, KS – Contract

  • Fall 2022 – October 19-21 – Prairie Band Casino – Mayetta or Kansas Star Casino – Mulvane – pending

  • Spring Conference Giveaways :

  • Brian brought additional items to be used as possible giveaways at Spring conference. Agreed to table what to order and how many to order until March 2020 meeting so that we have a more accurate number of conference attendees.

  • Legislative

  • 2020 Legislative session just started.

  • Continued talks with our lobbyist about ongoing and current items of interest to the association.

  • Next Legislative meeting is on 1/21/2020 at 11:00 am in Topeka.

Public Relations

  • Kelsey continues to work on securing vendors for the Spring conference.

Membership and Nomination

  • An e-mail will be sent out to the association in the next week or so regarding nominations for CSO of the year award.


  • Chris Mechler is retiring at the end of December and there is currently an open position at OJA for CSO Specialist which is posted on the website and open until filled.


  • Raffle Update:

  • 943 sold tickets have been returned so far. Of the remaining unsold tickets, Stephanie is only in possession of 8 tickets that are not spoken for. First raffle drawing is in just over two weeks.

  • 40th Anniversary :

  • Bags for conference giveaways were ordered.

  • Sample hoodies for the 40th Anniversary giveaway were also ordered so that people will be able to try on and size at the Spring conference.

  • Tom sent out an e-mail to those willing to volunteer for the 40th planning committee, but will be asking for someone on or outside of the committee to spearhead and coordinate things.

  • Workload Study:

  • Responses to the workload study from District Court Judges were sent into OJA last week and results of those responses are pending at this time.


  • Meeting for this Friday was cancelled and rescheduled 1/22/2020.


  • Regional Training Requests:

  • Kelly is still working on editing and updating the request forms for regional training money and will send out to the board again for review prior to the February meeting.

OJA Report :

  • Amy Raymond advised that things have been hectic since Chris Mechler retired and a couple other people have left OJA.

  • Amy attended a Demo of the Tyler Supervision software last week and reported that the system looks to be well done and will be able to eliminate manual reports that are currently required. She indicated that she will be reaching out for assistance from different districts for work on configuring the system.

  • Continued work on the training schedule for the year. CEU’s will be offered at the Spring conference and details are being finalized for YLS and EPICS trainings in March and possible boosters in May or June. Once the position of CSO Specialist is filled, training schedules will starting being done a year in advance.

  • OJA will begin interviews for the CSO Specialist position in the next week or two and OJA is piloting a program that would allow the specialist position to work remotely from other districts several days out of the week.

  • Continued work on the YLS Validation study. Currently work is being done to obtain case filing data and YLS information from districts.

  • There was a recent merger of KDADS, DCF and other agencies but it is not yet known what direction they might go or what changes might occur.


  • Nothing new to report.


  • $771.41 – Nill Brothers

  • $300.00 – Survey Monkey

  • $172.20 – Kelsey Cox (mileage)

  • $184.00 – Stephanie Springer (mileage)

  • $129.37 – Brian Swenson (mileage)

  • Tom Weishaar (1st) moved to pay bills as submitted. Ryan Duckers (29th) seconded the motion. All in favor and motion approved.


  • Nothing new to report.


  • The next meeting will be on Thursday February 20, 2020 at 10:00 am at the Topeka Public Library.


  • Stephanie Springer (27th) moved to adjourn and Kelsey Cox (27th) seconded the motion. All in favor and meeting adjourned.

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