August 10, 2017


August 10, 2017  10:00am

430 Commercial St.

Emporia, KS  66801





  • Chris Esquibel, 29th (President), Tom Weishaar, 1st (Vice-President), Spence Koehn, 4th (Parliamentarian), Kelly Johnson, 4th (Treasurer);  Brad Schuh, 3rd (Legislative); Kelsey Cox 18th (Public Relations) Stephanie Springer, 27th (Membership/Nominations); and Ryan Duckers, 29th (Secretary)



  • Reading/Review of the Minutes:

  • President, Chris Esquibel (29th), called the meeting to order.

  • Minutes from July executive board meeting reviewed

  • Chris Esquibel (29th) moves to accept minutes as presented.  Stephanie Springer (27th) seconds the motion.  All in favor and motion approved

  • Chris indicated that he was still looking for notes from June meeting so that those minutes can be reviewed.


  • Treasurer’s Report – Kelly Johnson (4th):

  • Lobbyist Update

  • Current balance of Lobbyist dues is $5,704.00.

  • June Treasurer’s Report

  • Report was distributed and reviewed with an ending balance of $36, 933.39.

  • Spence Koehn (4th) moves to accept the report and Kelsey Cox (2nd) seconds the motion.  All in favor and motion approved.



  • Training – Carly Feldhausen (3rd):

  • Upcoming Conferences:

  • Fall 2017 Marriott Junction City, KS on October 18-20 (Contract)

  • Carly has gotten most everything completed for the upcoming conference, but is still waiting on one contract to be returned.

  • Deadline for hotel reservations was extended to coincide with deadline for conference registrations

  • After hours activities were discussed and “Cornhole” tournament  was agreed upon

  • Chris sent e-mail to Loyce Smith in Geary county regarding the conference opening and having a Judge on hand to swear in new board members.

  • Spring 2018 Holiday Inn – Wichita, KS in April 4-6 (Contract)

  • Fall 2018 Prairie Band Casino – Mayetta, KS October 18-20 (Contract)


  • Spring 2019 Manhattan, KS:

  • Contract for hotel was signed and sent off, but it has yet to be returned.


  • Legislative – Brad Schuh (3rd):

  • Brad will be meeting with our lobbyist in a couple of weeks to discuss what direct the board and association want to go in the upcoming legislative session.  There is also an upcoming meeting at OJA on 9/19

  • Several board members met with the Governor last month for the signing of Probation and Parole week proclamation. 

  • Discussed what is happening with Helen Pedigo’s position which is unknown at this time.


  • Public Relations - Kelsey Cox (18th):

  • Conference registrations will be sent out this week

  • Kelsey spoke with Junction City hotel and they indicated that they have room for up to 12 vendors which will be located in the hallway of the conference center


  • Membership and Nomination - Stephanie Springer (27th):

  • Executive Board Nominations:

  • Candidate letters of intent will be sent out to the association later this week

  • Ballots are being put together today and will also be sent out this week.  Ballots are due back by 9/29






  • Approval for YLS, LSI-R and EPICS training being offered every 6 months with the next training coming up in September.

  • Possible change in the number of hours required for LSI-R CEU’s from 8 to 9 hours.

  • KDOC is supposed to start using the UC scoring guide for LSI-R

  • Direct Billing to OJA for new hire training

  • Study group is still working on policy in regards to IIP / MDT, but no progress at this time.




  • Gun Raffle Fundraiser:

  • Several members of the association who have participated in similar raffles have agreed to be on a committee to establish guidelines and direction for the possible raffle.  They have agreed to attend the September board meeting to discuss everything.

  • Chris asks for a board member to volunteer to head up this committee and field calls and questions.  Spence Koehn volunteers to be the point person for the board.



  • Discussed the possible upcoming retirement of Chris Mechler which is still uncertain.  Comments made that we might consider honoring her at the upcoming conference for her service.



  • None



  • $70.21 ballot envelopes from Quill – Kelly Johnson (4th)

  • $147.00 stamps for ballots from USPS – Kelly Johnson (4th)

  • $126.36 mileage Tom Weishaar (1st)

  • $103.96 mileage Kelsey Cox (18th)

  • $115.56 mileage Stephanie Springer (27th)

  • Ryan Duckers (29th) moved to pay all bills as submitted.  Brad Schuh (3rd) seconded the motion.  All in favor and motion approved.



  • No new business



  • The next meeting with be on September 21, 2017 at 10:00am in Junction City, KS.



  • Stephanie Springer(27th) made a motion to adjourn, Kelsey Cox (18th) seconded the motion.  All in favor.   Motion approved.



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